2015 UANA PAN AMERICAN MASTERS CHAMPIONSHIPS
UANA MASTERS TECHNICAL COMMITTEE MEETING MINUTES
Friday, June 19 Sat. June 20, 2015
Committee Members Present:
Mel Goldstein (US) Chairman, Dr. Jim Miller (US), Ed Evelly (CAN), Dot Padget (CAN), Carlos de Silva (BR) only 1 day, Sebastien Paddington (TRI), David Morill (VEN)
The meeting was opened by Chairman Mel Goldstein, Chairman. Dot Padget to do minutes. Mel noted that UANA is only 6 votes shy of LEN (League of European Nations). Masters are a strong force but not as political as other committees. Indicated that the Master’s Chairman should be on the agenda of all Executive meetings.
Moved by David: 2nd by Jim Passed
Minutes from the UANA Masters Technical Committee Meeting in Sarasota were reviewed.
Reviewed Medellin competition:
- ideal situation, with all events being contested; everyone to circulate to all disciplines and give feedback. In the future, when there are more athletes, committee members will need to be assigned a discipline.
19 Divers, 22 Synchronized Swimmers, 1070 Swimmers, 288 Open Water including 28 as only event
1500 swimmers, 350 clubs and 18 countries
- Entry Booklet was well done
- Inscription became a problem. Although Mel gave specific instructions for nothing to be published until the Committee approved, this did not happen. Seeding was done the day before, should not have happened. Some countries have problems paying with credit cards. FINA lists them as “pending” until problems are solved, OC did not so lost money on swimmers that didn’t show up and didn’t pay.
- *recommend doing a site visit once inscription is set-up and running, can then make corrections
Also recommend that the president of the Zone attend the site visit.
- Meet is running well now. Any problems have been addressed.
- Each committee member to review %’s of requirements for refund
Dot Padget spoke on Synchronized swimming. It includes a technical routine and a free routine to make an event. Here, as in Rio, because of the low numbers, entries were allowed in either tech or free instead of having to do both as is the FINA rule. It is better to have more than just local judges. Dot requested that the entry form include asking if an entry will be bringing a judge (minimum requirement UANA G judge). Should also be done with diving.
Discussion for future bids:
- Keep focused on including all 5 disciplines. We realize there are problems with having facilities and infrastructure to host all 5 disciplines.
- Too late to expect a bid for 2016, will send out a call for 2018 with a deadline of Feb 15, 2016
- Consider encouraging “branding”, market individual disciplines as a UANA event, but not a Pan AM Championship. Mel to circulate wording going to UANA countries, to Committee.
- Contract need to add schedule C D E
Moved by David: 2nd by Ed Passed
Going forward, we will accept bids for individual UANA America’s Masters Events
Moved by Jim: 2nd by David Passed
To approve Club Assist ant proposal for on-line registration aqs presented for the UANA Pan Am Master’s Championships
- Chairman to tweak entry to include request for technical officials
- Committee to work on an Entry Booklet Template
Discussion items to forward to the next Committee
- International Sponsor
- Face to face meeting every year
- Evaluate and upgrade postal swim, also an opportunity for a sponsor
- For 2018, have an Open Forum? or on-line feedback? or on-line questionnaire?
Mel thanked Patricia Miller for her insights and lending her expertise to matters in this meeting.
2013 UANA Pan American Masters Championships
Sarasota, Florida USA
UANA Masters Technical Committee Meeting Minutes
Monday, June 3, 2013
Committee Members Present:
Ed Evelly (CAN), Dot Padget (CAN), Jim Miller (US), Carlos de Silva (BR), David Morrill (VENZ), Luis Leiva (CHI) Executive Committee Liaison), Luis Manrique (VENZ), Sabastien Paddington (Tri), and Mel Goldstein (US) Chairman
Meeting was opened by Chairman, Mel Goldstein, welcoming everyone to Sarasota for the UANA Pan American Masters Championships in Sarasota, Florida.
Minutes from the UANA Masters Technical Committee Meeting in Rio were discussed, and the final report of the 2011 UANA Pan American Masters Championships in Rio. MSA
UANA Masters Technical Committee received one bid to host the 2015 UANA Pan American Masters Championships. The bid received was from Medellin, Colombia. The Colombia Federation will host all disciplines (Swimming, Water Polo, Synchronized Swimming, Diving, and Open Water). Motion was made to accept the bid from Colombia. MSA. Chairman, Goldstein will contact the Colombian Federation and notify them and determine the dates of the Championships
Due to the change by FINA to move the FINA World Masters Championships to the odd numbered years, a motion was made to move the UANA Pan American Masters Championships to the even year sequence starting in 2016 going forward. Trinidad/Tobago has shown some interest as well as Chile for 2016. Motion was made to accept the even year sequence starting in 2016. MSA. It was the strong sentiment of the Committee to move toward Championships that would offer all 5 aquatic disciplines rather than a limited number of disciplines.
Ed Evelly, Chairman of the FINA Masters Technical Committee spoke to the committee on the proposed changes the FINA Masters Technical Committee plan to present to the Congress in Barcelona, taking the Meet Operations portion out of the FINA rules and putting them in the By Laws.
The Committee will contact each discipline to determine the costs for running their event to begin the process of developing a budget template. The contact for each discipline : Water Polo – Andy Burke, Diving – Ron Kontura, Synchronized Swimming – Dot Padget, Open Water – Jim Miller, and Swimming – Mel Goldstein
UANA Pan American Master Championship Agreement
The committee discussed the current agreement and made many revisions which will be beneficial to the Host. A copy of the agreement is attached to these minutes as Schedule A, as soon as the revisions are accepted by the UANA Executive Committee.
The UANA Masters Technical Committee in its effort to bring more awareness to aquatics in UANA, has adopted a proposal presented by David Morrill. The proposal was to have a UANA ½ Hour and 1 Hour Postal Swim November 1-30. Registration and entries will be on line, the cost will be $10 for each event with the entire proceeds going to UANA. This event will be open to all swimmers in all UANA Federations. MSA.
2011 UANA Pan American Masters Championships
Rio de Janerio, Brazil
UANA Master Technical Committee Minutes
Committee Members Present:
Ed Evelly, Dorothy Padget, Jim Miller, Carlos de Silva, David Morrill, John Perez, Luis Leiva (Executive Committee Liaison), Mel Goldstein, Chairman
Meeting was opened by Chairman, Mel Goldstein, with comments on the committee's accomplishments over the past quadrennial.
1. Bid process and site selection 2 years out from the competition
2. Established a contract with UANA and the Event Host
3. The championship has grown from 165+ swimmers in the first championship in the Dominican Republic to Brazil where 2,500 athletes competed.
4. All disciplines contested (Open Water, Swimming, Synchronized Swimming, Diving, and Water Polo
6. Fact file for each discipline in accordance with the FINA template.
Review of Host Contract
16.0 WARM-UP FACILITY: A warm up facility shall be available 2 days prior in the competition pool beginning before the start of competition, for synchronized swimming practice time with music, will be allocated to each team, and solo swimmers, and (2) during the entire meet, beginning at least one hour prior to competition each day, and continuing throughout the day. MSA Adding an additional day to the agreement, therefore must be approved by the new UANA Masters Technical Committee
27.0Computerization: Host shall be required to use Hy-Tek Sports software or an acceptable software program for meet seeding, results, and associated lists and labels. The host shall be responsible for the equipment, personnel, and supplies required. If Hy-Tek is not used the event host must present their proposed format or software to the UANA Masters Technical Committee for approval for each discipline. MSA
31.2Meals or a Per-diem will be provided to the UANA Masters Technical Committee through out the duration of the event. The Per-diem shall not exceed $50 per day. MSA (This is a new item added to the agreement therefore must be approved by the new UANA Technical Committee for the next quadrennial).
31.5 Hotel Rooms / Transportation :UANA Masters Technical Committee Chairman, shall be provided a hotel room (Single Occupancy). This expense will be for a four star hotel (* * * *) accommodations. Local transportation ill be provided for duration of the event. MSA
32.0Hotel / Transportation UANA Masters Technical Committee: This expense will be for a four star hotel (* * * *) accommodations. Local transportation will be provided for duration of the event. MSA
40.0Insurance: Provide basic insurance for all participating athletes, officials, and volunteers. MSA
A discussion by the committee on the deadline for the 2015 UANA Pan American Masters Championship was discussed. UANA Swimming Federations will be invited to bid for 2015, the invitations will be sent out in Spanish and English. The deadline for bid submissions will be October 1,2012, with the award by December 31, 2012. MSA
The UANA Masters Technical Committee will provide to the Meet Host Contract and Bid Invitation in their preferred language.
The website and the Webmaster is going to be changed by the UANA Executive Committee. Acknowledgement of John Perez was made, whose service in this capacity was outstanding.
Water Polo and Diving Championships for 2013
It was suggested and approved that disciplines not included (Water Polo and Diving) in the 2013 UANA Pan American Masters Championships in Sarasota be contacted. Chairman, Mel Goldstein was directed to contacted and invited to organize the appropriate National Governing Bodies to see if there was a possibility of adding the UANA Pan American Masters Championship to an existing event. These events would then be promoted on the UANA Website as official UANA Pan American Masters Championships.
In closing remarks, Chairman Mel Goldstein said, while much has been accomplished over the past 4 years, there is still much to be done. It was suggested that each committee person contact their respective National Governing Body and request their name be forwarded to President Coaracy.