UANA Technical Committee Minutes- Rio de Janerio, Brazil -November 2011
Committee Members Present:
Ed Evelly, Dorothy Padget, Jim Miller, Carlos de Silva, David Morrill, John Perez, Luis Leiva (Executive Committee Liaison), Mel Goldstein, Chairman
Meeting was opened by Chairman, Mel Goldstein, with comments on the committee's accomplishments over the past quadrennial.
1. Bid process and site selection 2 years out from the competition
2. Established a contract with UANA and the Event Host
3. The championship has grown from 165+ swimmers in the first championship in the Dominican Republic to Brazil where 2,500 athletes competed.
4. All disciplines contested (Open Water, Swimming, Synchronized Swimming, Diving, and Water Polo
6. Fact file for each discipline in accordance with the FINA template.
Review of Host Contract
16.0 WARM-UP FACILITY: A warm up facility shall be available 2 days prior in the competition pool beginning before the start of competition, for synchronized swimming practice time with music, will be allocated to each team, and solo swimmers, and (2) during the entire meet, beginning at least one hour prior to competition each day, and continuing throughout the day. MSA Adding an additional day to the agreement, therefore must be approved by the new UANA Masters Technical Committee
27.0Computerization: Host shall be required to use Hy-Tek Sports software or an acceptable software program for meet seeding, results, and associated lists and labels. The host shall be responsible for the equipment, personnel, and supplies required. If Hy-Tek is not used the event host must present their proposed format or software to the UANA Masters Technical Committee for approval for each discipline. MSA
31.2Meals or a Per-diem will be provided to the UANA Masters Technical Committee through out the duration of the event. The Per-diem shall not exceed $50 per day. MSA (This is a new item added to the agreement therefore must be approved by the new UANA Technical Committee for the next quadrennial).
31.5 Hotel Rooms / Transportation :UANA Masters Technical Committee Chairman, shall be provided a hotel room (Single Occupancy). This expense will be for a four star hotel (* * * *) accommodations. Local transportation ill be provided for duration of the event. MSA
32.0Hotel / Transportation UANA Masters Technical Committee: This expense will be for a four star hotel (* * * *) accommodations. Local transportation will be provided for duration of the event. MSA
40.0Insurance: Provide basic insurance for all participating athletes, officials, and volunteers. MSA
A discussion by the committee on the deadline for the 2015 UANA Pan American Masters Championship was discussed. UANA Swimming Federations will be invited to bid for 2015, the invitations will be sent out in Spanish and English. The deadline for bid submissions will be October 1,2012, with the award by December 31, 2012. MSA
The UANA Masters Technical Committee will provide to the Meet Host Contract and Bid Invitation in their preferred language.
The website and the Webmaster is going to be changed by the UANA Executive Committee. Acknowledgement of John Perez was made, whose service in this capacity was outstanding.
Water Polo and Diving Championships for 2013
It was suggested and approved that disciplines not included (Water Polo and Diving) in the 2013 UANA Pan American Masters Championships in Sarasota be contacted. Chairman, Mel Goldstein was directed to contacted and invited to organize the appropriate National Governing Bodies to see if there was a possibility of adding the UANA Pan American Masters Championship to an existing event. These events would then be promoted on the UANA Website as official UANA Pan American Masters Championships.
In closing remarks, Chairman Mel Goldstein said, while much has been accomplished over the past 4 years, there is still much to be done. It was suggested that each committee person contact their respective National Governing Body and request their name be forwarded to President Coaracy.